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Online Attendance Guidelines

Online Etiquette/ What to Expect

 

The online days of the conference should be fairly familiar to most, especially if you have attended conferences over the past 18 months. There will be Zoom links (sent to ticket holders via email) that will give you access to the different panels and plenaries. Simply check the schedule to see which room your session is in, click the link, and enjoy!

When in a Zoom Room, we ask that anyone not presenting please turn off their cameras and microphones. This helps everyone to focus on the speakers and their papers and avoids any issues with bandwidth and dropped connections. If you are struggling to do this, please check with the committee members present and they will be happy to help.

We really hope the panels and plenaries we have this year will stimulate your curiosity and that you have lots of questions for each speaker. If you wish to ask a question, you can post this in the meeting’s chat and during the dedicated question and answer session the panel’s chair will read these out. If you wish to ask your question verbally, you can use the “Raise Hand” function or gesture awkwardly with your camera on and the panel chair will prompt you to ask your question when it’s your turn.

As you will notice, we have a jam-packed schedule this year, so it’s really important that we keep as close to time as possible. If you are delivering a paper, please arrive in the relevant Zoom room 10 minutes before your start time. This means that we can make sure any PowerPoints/audio-visual elements of your paper are working. There is a different link for each day, and these can be found in your delegate packet.

In between panels, we will have a social space where conference-goers can meet and have an informal chat or continue discussions from panels with the speakers, should they be available. This social space is hosted through Kumospace. A link to Kumospace will be sent out via email prior to the conference.

For security reasons, we kindly ask that you do not share the URL or password with anyone not attending BritGrad 2021. To access Kumospace, you will need to sign up to Kumospace with an email and password. You will be prompted to turn on your mic and webcam before gaining access to the BritGrad rooms, but you can turn them off again at any point after this if you wish.

Whilst committee members will be using Kumospace, it will not be continuously monitored, and we would remind all attendees to act professionally and courteously when using it. Please report any incidents to the Chairs through the anonymous incident report form found in our “Anti-Harassment, Bullying, and Discrimination Policy” on the “Policies” page of our website.